In the past document storage and sharing them with others or even sending them out required a great deal of coordination and paper. To keep up with the document work, filing clerks, couriers and fax machines were all frequently used. The environmental impact of all this paper is huge, especially when you consider the amount of trees had to be cut down.
Document storage and distribution software provides efficiency and productivity to the workplace, eliminating many of the manual steps that are involved in storing and distribution of files and documents. It consolidates documents and enables users to search for and access the most recent version. This reduces time spent in the workplace and helps businesses to meet the standards of compliance with regulatory requirements.
The most effective document management software comes with many advanced tools that can improve collaboration and speed up workflows. Secure storage of documents, automatic document synchronization once back online, and team folders with the ability to control permissions for various users are all important. Make sure you have a robust search function that is able to return relevant results quickly, as well.
FileHold, DocuWare and Q-Pulse are among the most popular document management solutions. These are available as cloud or on-premise installation and include a range of features that can streamline document storage and distribution. For example, FileHold offers a secure and encrypted centralized repository with strong search capabilities as well as document workflows for reviews and approvals. Additionally, it offers a white-labeled portal for clients, automated document routing, and superior control of versioning to ensure that your team members and clients have access to the most current versions of your files.
