Online board meetings are a convenient and effective method for non-profit organizations to conduct business. Like any other meeting, a number of elements can affect the efficiency of an internet board meeting. This article provides tips for making your virtual board meetings efficient and also outlines the most common mistakes that can be avoided.
Lack of engagement
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Many boards of non-profit organizations struggle to keep attendees from remote locations engaged during meetings. This is especially true when you’ve moved from face-to-face meetings to remote sessions. Meetings may suffer from low participation https://protectednetwork.org/guardians-of-data-navigating-boardroom-security-with-confidence/ in the event that your board members aren’t accustomed to video-based communication or if they’re struggling with the technology itself.
It is difficult to get participants to participate in meetings via video when committee reports aren’t the most interesting element of the agenda. Encourage your committee chairs to include in their reports a query or request for feedback from the Board.
Inadequate meeting minutes
Minute-takers on your board are accountable for documenting all critical discussions and decision from virtual meetings. They should not discuss personal opinions or informal discussions and should aim for a balance of thoroughness and conciseness. It is important to record your minutes verbatim and have a system for storing all documents safely including governing documents as well as financial reports. This will help prevent confusion and increase accountability between meetings.
